PROTOTYPE — Timesheet Management Flow Overview · All Prototypes
Timesheet Management — Flow Overview
Two parallel workflows within the same Timesheet module. Click any step to jump to that screen.
View / Review
Action Required
Completion / Output
Export / Send
EMPLOYEES Payroll Timesheet Flow
Supervisors approve timesheets on-site → Office reviews, locks for payroll → Exports to Xero/MYOB
1

Timesheets Approved

Supervisors approve timesheets on-site. If any are still unapproved, an alert prompts you to notify the supervisor — but you can still progress.

Approved by supervisor Notify if unapproved
→
2

Lock for Payroll

Select approved timesheets and lock them for payroll. Only approved timesheets can be locked. Locked timesheets can't be edited.

Select approved rows Payroll Lock Unapproved = skipped
→
3

Export

Export timesheet data for payroll processing or as a summary report.

Xero Payroll CSV MYOB Payroll CSV Timesheet Summary
SUBBIES / LABOUR HIRE Accounts Payable Flow
Replaces the delivery docket in the standard AP cycle. PO → Timesheet → Certificate of Assessment → Bill
1

Select Company

Choose a subcontractor (ABN sole trader) or labour hire company.

Labour Hire Sole Trader (ABN)
→
2

Link to PO

Attach the company's timesheets to a purchase order. Sets the hourly rate and tracks costs against PO budget.

Select PO Rate from PO Or skip
→
3

Review Timesheets

View all timesheets for the company. Approve hours submitted by their workers. PO rate auto-applied.

Approve PO rate auto-applied
→
4

Certificate of Assessment

Generate a COA from approved timesheets. Shows line items, PO rates, totals, and budget impact.

Create COA PO budget tracker
→
5

Send to Supplier

Approve and send COA to the subbie. They attach it to their invoice.

Email COA Download PDF
How it fits: Standard AP vs Labour AP
Standard AP (Materials)
📋
Purchase Order
→
🚚
Delivery Docket
→
💰
Bill
Labour AP (This Prototype)
📋
Purchase Order
→
⏱
Timesheet
→
📄
Certificate of Assessment