1
Supplier & Summary
2
Link PO & Dockets
3
Line Items
4
Review & Submit
SOUTHEAST PLANT HIRE
18 Industrial Avenue, Hemmant QLD 4174 | Ph: 07 3890 4455 | ABN: 48 156 789 012
TAX INVOICE
Invoice No: SPH-INV-0587
Bill To: Varicon Pty Ltd
Project: VD001 - Wynnum Road Upgrade Stage 2
Address: 245 Wynnum Rd, Morningside QLD 4170
Invoice Date: 18/03/2026
Due Date: 17/04/2026
Terms: 30 Days
PO Number: PO-VD001-042
| # | Description | Period | Days | Day Rate | Amount |
|---|---|---|---|---|---|
| 1 | CAT 320 Excavator (20T) - Wet Hire Incl. operator - earthworks & trenching | 09/03-13/03 | 5 | $1,650.00 | $8,250.00 |
| 2 | CAT 320 Excavator (20T) - Wet Hire Incl. operator - earthworks & trenching | 16/03-18/03 | 3 | $1,650.00 | $4,950.00 |
| 3 | Bobcat S770 Skid Steer - Wet Hire Incl. operator - site cleanup & grading | 09/03-13/03 | 5 | $880.00 | $4,400.00 |
| 4 | 10,000L Water Cart - Dry Hire Dust suppression | 09/03-13/03 | 5 | $450.00 | $2,250.00 |
| 5 | Wacker Plate Compactor - Dry Hire | 09/03-18/03 | 8 | $95.00 | $760.00 |
| 6 | Mobilisation / Demobilisation CAT 320 Excavator (float) | 1 | $1,200.00 | $1,200.00 | |
| 7 | Mobilisation / Demobilisation Bobcat S770 (float) | 1 | $650.00 | $650.00 |
Subtotal (Ex GST): $22,460.00
GST (10%): $2,246.00
AMOUNT DUE (Inc GST): $24,706.00
1 Supplier & Summary
Confirm the supplier and bill details. OCR didn't recognise this supplier — select or create one.
2 Link to Purchase Order & Dockets
Link this bill to a PO and/or delivery docket so costs are tracked against the right project and budget.
Purchase Order
Delivery Dockets
3 Line Items
Review line items extracted from the invoice. Assign project, resource, and accounting code to each.
GST: GST - Exclusive
| # | Description | Project | Resource | Accounting Code | Amount |
|---|---|---|---|---|---|
| 1 | CAT 320 Excavator (20T) - Wet Hire | $8,250.00 | |||
| 2 | CAT 320 Excavator (20T) - Wet Hire | $4,950.00 | |||
| 3 | Bobcat S770 Skid Steer - Wet Hire | $4,400.00 | |||
| 4 | 10,000L Water Cart - Dry Hire | $2,250.00 | |||
| 5 | Wacker Plate Compactor - Dry Hire | $760.00 | |||
| 6 | Mobilisation / Demobilisation — CAT 320 | $1,200.00 | |||
| 7 | Mobilisation / Demobilisation — Bobcat S770 | $650.00 |
Subtotal (ex. GST)$22,460.00
GST 10%$2,246.00
Total (inc. GST)$24,706.00
4 Review & Submit
Choose approvers and submit this bill for approval, or approve directly if you have permission.
Changes from Current Bill Edit View
- "Link PO & Dockets" is now Step 2 — required and prominent, not buried in the toolbar. Clear options: "Link to PO" or "No Purchase Order", and "Link to Dockets" or "No Dockets".
- Guided steps: 4-step process (Supplier & Summary → Link PO & Dockets → Line Items → Review & Submit) with a stepper at the top.
- Action buttons at the bottom — Cancel, Save as Draft, Submit for Approval, and Approve are all clearly visible below the form, not hidden in the toolbar.
- New supplier handling: When OCR doesn't recognise a supplier, the dropdown offers to create a new one with the detected name pre-filled.
- PO match auto-fills project: Selecting a PO automatically fills the project field on all line items with a green confirmation.
- Why: The current layout buries "Link to PO and Dockets" and approval actions in the top toolbar. This redesign makes the critical path obvious: identify supplier → link to PO → review lines → submit/approve.
Prototype by James Baker